4 Things To Consider When Booking Transportation For Your Big Event

Posted on

If you are planning a big event where you need to transport people to and from the event, you will need a means of transportation to achieve this goal. One of the most effective means of transportation for an event is a bus. When it comes to renting an event bus, there are a few things you should know. 

1. Book in Advance 

When planning an event, one of the best things you can do is book your transportation in advance. If you know that your event needs transportation, don't wait to book it; book it as soon as you know the details of your event. Bus companies get busy at different times of the year, depending on the other events being held simultaneously, which is why you are going to want to book things as far in advance as possible.  

2. Ask About Bus Wrapping 

If you are putting on a large event with sponsors, you may want to consider bus wrapping. Many bus event transportation companies allow you to wrap the bus in a special vinyl wrap for your event. If you get one or more sponsors to pay for the bus for the event, you may want to make a special vinyl wrap for the buses so that their sponsorship of the event is displayed on the bus itself. This is a little extra cost but can be a great perk to offer your sponsors, especially if one steps up to pay for the transportation.  

3. Get Wi-Fi 

When you reserve your buses, you are going to want to ask for a bus with Wi-Fi. Offering your guests access to Wi-Fi while on the bus can be a nice amenity to provide them with. This is especially true if you are asking your guests to get online and share their event experience. By providing your guests with free Wi-Fi during transportation, you will make it easier for your guests to do so.  

4. Consider Storage 

Next, you are going to want to consider storage. Will the attendees be bringing bags and supplies with them? If so, you will want to rent a bus with either overhead storage, like on a plane, or undercarriage storage. If your guests are not bringing more than a personal item with them, then you don't need to rent a bus with storage. 

When planning for transportation for a big event, book event buses for transportation as soon as you know the details of your event. You can always adjust your reservation later. Get a sponsor to pay for transportation and see about using a special bus wrap for your event. Rent a bus with Wi-Fi and storage if necessary.  

For more information, contact an event transportation company.